Office Assistant (part-time)
Newport Beach, CA
Part Time
Entry Level
At Community Development Partners, we are deeply proud of our track record of providing award-winning solutions to housing. We work every day to achieve our mission of creating life-enhancing affordable housing that transcends the fundamental goal of providing high quality homes by building innovative and sustainable developments with a focus on long-term community engagement. As a mission-driven certified B Corp, we are unique in our field as a for-profit developer that leads with our impact goals. Since our inception in 2011, we have built, preserved, or are actively developing over 55 unique projects comprising 4,800+ units of affordable housing throughout Oregon, California, Nevada, Arizona, and Colorado.
Sure, that’s what we do, and we are passionately committed to it, but equally as important is who we are as a team. We believe in forward progress, continuous collaboration, authentic connection, and mixing it all up with a healthy dose of fun. As an Equal Opportunity Employer, we offer a full suite of benefits that includes highly subsidized insurance, retirement plan with matching contributions, a sabbatical program, cell phone reimbursement, PTO, and more.
If you are the person constantly looking for ways to help and support the team, who remembers birthdays and anniversaries, and who believes in staying connected to your community, then consider becoming part of our team as our new part-time Office Assistant. We need your desire to assist and support those around you, and your passion for coordinating and organizing, and your engaging personality to join our dedicated crew as our administrative ROCKSTAR. This is a part-time in-office position, targeted at 25-30 hours per week. The current anticipated schedule is Monday to Friday from 9 to 3:30 PM.
Your role will involve:
If the following describes you, we want to hear from you:
Minimum experience:
Sure, that’s what we do, and we are passionately committed to it, but equally as important is who we are as a team. We believe in forward progress, continuous collaboration, authentic connection, and mixing it all up with a healthy dose of fun. As an Equal Opportunity Employer, we offer a full suite of benefits that includes highly subsidized insurance, retirement plan with matching contributions, a sabbatical program, cell phone reimbursement, PTO, and more.
If you are the person constantly looking for ways to help and support the team, who remembers birthdays and anniversaries, and who believes in staying connected to your community, then consider becoming part of our team as our new part-time Office Assistant. We need your desire to assist and support those around you, and your passion for coordinating and organizing, and your engaging personality to join our dedicated crew as our administrative ROCKSTAR. This is a part-time in-office position, targeted at 25-30 hours per week. The current anticipated schedule is Monday to Friday from 9 to 3:30 PM.
Your role will involve:
- Answer phones, manage community inquiries, schedule meetings, greet clients and visitors upon arrival and direct them to the proper location(s), and transfer information to staff as needed.
- Manage and maintain office supplies, vendors, contractors, and more, ensuring contracts and service levels are adhered to.
- Manage incoming and outgoing USPS and FedEx, including receiving, opening, reviewing and routing all incoming mail, and ensuring all outgoing mail is processed in a timely manner (with special attention to strict deadlines).
- Support the onboarding process for new employees, creating a seamless and welcoming experience by preparing workspace, managing orientation schedules, and acting as a go-to resource for new hire questions.
- Maintain a clean kitchen area, ensuring office drinks and snacks or organized and stocked as needed.
- Coordinate and manage staff events, weekly lunches, and monthly staff meetings, including setting up Zoom calls and calendar invites.
- Support the team with guidance on office technology and IT supplies, including setting up computers and accounts for new hires.
- Coordinate and manage recognition of staff birthdays and work anniversaries.
- Additional administrative and office support as needed.
If the following describes you, we want to hear from you:
- Strong written and verbal communication skills (in English), allowing for clear and succinct communication in a variety of settings (phone, in-person and email), and with people of various backgrounds and levels, both internally and externally.
- Thorough understanding of MS Office and Google Workspace, and comfort with existing and new technologies.
- A strong customer focus, with dedication to meeting the expectations, needs and requirements of internal and external customers, successfully gaining their trust and respect.
- Willingness to roll up your sleeves and dig in, finding creative solutions to new and old challenges.
- Strong planning and organizational skills, with the ability to efficiently manage administrative elements, including maintaining accurate files and records.
- Ability to work successfully both independently and with others, building professional working relationships based on mutual trust and respect.
- Ability to follow up on, and follow through with, multiple priorities and tasks, meeting tight deadlines with a high level of attention to detail, all while maintaining composure under pressure.
Minimum experience:
- Minimum 2 years of experience in a customer-facing role, proactively providing service and support to internal colleagues or external clients.
- Experience with office administration in a professional office environment preferred.
- Hands-on experience with technology or IT support a plus.
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